THE PLATFORM THAT ACTUALLY HAS YOUR BACK
Lower fees, real humans on support, and tools built from what coaches and admins actually asked for. Programs save $13K–$30K a year on average. Yours could too.
Trusted by programs in baseball, softball, hockey, running, and more.
“$70,000 saved annually on processing fees.” — Mike, Midwest Speed
50% faster registration · 30% fewer parent messages
YOU DIDN'T BUILD THIS FOR
PROGRAM ADMIN.
You built it for the athletes. MemberTraxx is the platform that works the way you do. Built by people who have been in your shoes. Priced so you keep more of what you earn.
There is a better way to run this.
- Most platforms charge 4%+ on every dollar you process
- Support tickets that go nowhere
- Features built for someone else’s program
- Fee increases every year with no real explanation
HERE IS WHAT THE BIG PLATFORMS ARE COSTING YOU.
2% vs 4.2%
$70K
$13-30K
See your number in minutes. No commitment.
the tools your program actually needs.
Real features, built for how programs like yours run day to day.
Payments and fees
Most platforms take 4%+ off every transaction. MemberTraxx charges 2%. Roughly half the industry average. On a $500K volume program, that is $11,000 back in your budget every year.
- 2% processing fees. Roughly half the industry average
- Missed payment recovery built in
- Customizable payment plans and subscriptions
- Credit Wallet drives session reloads and reduces no-shows
Scheduling
Schedule individual cages, courts, rooms, or virtual sessions. Batch-schedule full tournament brackets. See everything in one place and give your whole team real-time access.
- Schedule individual cages, courts, rooms, or virtual sessions
- Batch scheduling for tournaments and seasonal programming
- Real-time updates your whole team can access
Registration and Members
Every member, every payment, every communication. All in one place. Search and filter everything. No more digging through spreadsheets or chasing down records before a parent meeting.
- Streamlined online registration
- Member profiles with searchable data and custom fields
- Attendance, payment history, and communication in one place
Reporting and Insights
Real-time dashboards and clean exports so you always know where your program stands. Get as much or as little detail as you need, and share it with your board or ownership in seconds.
- Real-time dashboards across all programs
- Clean exports for any data set
- Advanced reporting on attendance, revenue, and growth
$70K saved.
One platform.
Midwest Speed, a leader in softball, was collecting annual membership fees at in-person parent meetings. Cash. Checks. Spreadsheets. They were on SportsEngine and LeagueApps. Both fell short.
After switching to MemberTraxx, payment plans replaced the paper checks. A credit system replaced fee hikes. Their admin team got their time back.
“We have saved time, cut costs, and are running more efficiently than ever. Honestly, we cannot imagine going back.”
$70K
Saved annually on processing fees
Real numbers from a real program running on MemberTraxx.
50%
Faster registration
Families sign up online with automated payment plans, no in-person meetings required.
30%
Fewer parent messages
Clear communication tools mean fewer follow-ups, fewer missed updates, fewer headaches.
We don’t just hand you software and walk away.
When we ask our customers what they remember most about MemberTraxx, they do not lead with features. They lead with how supported they felt.
We act like part of your team. White glove onboarding where everything is set up the way your program runs. A real person when something goes sideways. And we keep building what our clients ask for, because that kind of partnership does not exist anywhere else.
We started MemberTraxx because programs like yours deserved better. That is still why we show up.
Former coaches and ADs on support
People who have run programs, not just software engineers. They know what you are dealing with.
Response within the hour on weekdays
Not a ticket queue. Not a bot. A real person who can actually help.
White glove onboarding
Everything is set up for your program before you go live. You are not starting from a blank slate.
Built from what you ask for
We implement features our clients request. That buy-in is rare. Ask any of our customers.
Whatever your role,
we make it easier
MemberTraxx works for everyone who touches your program. From the owner making the call to the coach running practice on Tuesday.
You built this
protect it
You are responsible for everything. The money, the growth, the families, the staff. You need a platform that runs lean, scales with you, and never puts you in a bad spot with a parent.
Most platforms were not built for owners. They were built for enterprise contracts. MemberTraxx was built by people who have run programs like yours, and priced so the platform works for you, not against you.
Keep $13K-$30K more every year
Our 2% processing fee vs. the 4.2% industry average. That is real money back in your program. Not a rounding error.
New revenue streams you do not have today
Credit Wallet, product upsells, and insurance add-ons open income doors your current platform keeps closed.
Growth support when you need it
In-house marketers and business consultants who have scaled youth sports programs. Not just a software vendor.
See exactly what you are leaving on the table
- Processing fees eating into every transaction with no way to negotiate
- Platform costs going up every renewal cycle with no clear ROI
- Missed payments that quietly pile up and require staff time to chase
- Fee increases that cause parent pushback every single season
- A support team that treats you like a ticket number, not a customer
- No clear path to grow revenue without raising what families pay
“Running a sports program meant juggling registrations, schedules, payments, and communication across too many tools. It was a mess. MemberTraxx brought everything into one platform. We have saved time, cut costs, and are running more efficiently than ever.”
COACH MORE
ADMIN LESS.
You became a coach to work with athletes. Not to chase down spreadsheets, answer the same parent question for the fifth time, or figure out who has not paid this month.
MemberTraxx gives you scheduling that actually works, communication tools that keep parents in the loop without the group text chaos, and a clear view of your roster, all in one place.
Scheduling built for how you run practice
Individual cages, courts, rooms, or virtual sessions. Batch-book full seasons in minutes, not hours.
30% fewer parent messages
Built-in alerts and updates mean families always know where to be and when. Fewer follow-ups from you.
Your full roster in one view
See who has paid, who attended, and who needs a follow-up. No more digging through three different tools.
See how it works for your program.
- Scheduling software that was not built for your facility or sport
- Group texts that spiral when a practice time changes
- No easy way to see who has paid and who has not before a session
- Attendance tracking happening on paper or in a separate spreadsheet
- Parents messaging you directly for information the platform should surface
- Onboarding to a new platform that takes weeks and falls on your plate
“MemberTraxx made it easier to manage athletes, streamline scheduling, and keep everything organized. We are running more efficiently than ever. Honestly, we cannot imagine going back.”
ONE PLATFORM.
EVERYTHING IN IT.
You are the one who keeps the whole operation running. Registrations, payment plans, member records, parent communication. You touch all of it, every day.
MemberTraxx replaces the stack of tools you are juggling right now. Registration, payments, member profiles, communications, and reporting all live in one place, with white glove onboarding so you are not starting from scratch.
50% faster registration
Online registration with automated payment plans means no more in-person check collection or manual reconciliation.
Every member record in one searchable place
Custom fields, payment history, attendance, and communication. All attached to one profile. No more digging.
White glove onboarding
We set everything up for your program before you go live. You are not handed a blank slate and told good luck.
We will walk you through exactly what the switch looks like
- Registration data living in one tool, payments in another, communication in a third
- Manual follow-ups on missed payments eating hours every week
- In-person check collection events that require staff time and create reconciliation headaches
- Onboarding new members that takes multiple steps across multiple platforms
- Parent-facing processes that feel outdated and generate unnecessary questions
- Reporting that requires exporting and stitching together multiple files
“Parents could set up automated, scheduled payments right inside the app, removing the need for large in-person events and allowing those meetings to instead focus on athlete development and community.”
The Numbers
Finally make sense
You are the one who has to explain where the money went. And every year, a chunk of it is disappearing into processing fees, missed payments, and tools that do not talk to each other.
MemberTraxx gives you real-time financial visibility, a 2% processing rate that cuts costs immediately, and built-in missed payment recovery, so the money that should be coming in actually does.
Real-time dashboards and clean exports
See exactly where revenue stands at any moment. Export clean data for board reporting without building pivot tables.
Cut processing costs in half
2% vs. 4.2% industry average. On $500K in volume, that is $11,000 back in the budget every year. Immediately.
Missed payment recovery built in
Automated grace periods, alerts, and follow-ups recover revenue that currently slips through the cracks every month.
Show the board exactly what you could recover
- Processing fees that compound on every single transaction with no room to negotiate
- Missed payments that require manual follow-up and rarely get fully recovered
- Revenue reporting that requires pulling data from multiple sources
- Annual fee increases that cause parent pushback and put you in a difficult position
- No visibility into Credit Wallet or add-on revenue potential
- Board reporting that takes hours to assemble from incomplete exports
“Instead of bumping annual dues, the organization issued credits as part of membership. This not only created a new passive revenue stream, it also discouraged no-shows and gave Midwest Speed a pricing model no other sports platform could match.”
ONE PLACE
FOR EVERYTHING.
You are juggling two jobs, three kids, and four different practice schedules. The last thing you need is to dig out the checkbook, find the right group chat, or figure out which app has this week’s schedule.
MemberTraxx gives your family one place for everything. Schedules, payments, updates, and credits. All in an app that is clean, ad-free, and built so parents actually want to use it.
Every kid’s schedule in one place
Multiple kids, multiple programs. One app. See what is happening this week without texting three different coaches.
No more checks, cash, or awkward payment moments
Set up a payment plan once and it runs automatically. No more scrambling before registration night or handing your kid an envelope.
Credits that work the way your family trains
Buy a block of sessions, spend credits as you go. No more paying full price for a week your kid misses. Waitlists handled automatically.
An ad-free app you can actually trust
No ads. No distractions. No wondering why a shoe brand is showing up in your kid’s sports app. Just the information you need.
See what the family experience looks like
- Three different apps for three different kids. None of them talk to each other
- Bringing a check to registration night like it is 2003
- Paying a full month when your kid misses a week and there is no credit system
- Hunting through group texts to find out if practice is cancelled
- Getting hit with a fee increase every season with no explanation why
- A cluttered, ad-filled app that your kid has already uninstalled twice
- Waitlists that are managed manually and never seem to move
“Families no longer had to pay the entire annual fee upfront or hand over paper checks. Parents could set up automated, scheduled payments right inside the app. Payment plans also opened the door for families who previously could not afford the upfront lump sum.”
WE'RE INVESTED IN WHERE YOUR PROGRAM IS GOING.
Most platforms give you software and step back. MemberTraxx gives you software and shows up. Our team includes in-house marketers, business consultants, and former coaches who work directly with your program, not just your account.
Marketers and business consultants who know youth sports
When you are ready to grow, you do not have to figure it out alone. Our team has hands-on experience building and scaling youth sports programs, and they work directly with MemberTraxx clients.
Tools that build new revenue streams, not just manage existing ones
Credit Wallet, product upsells, add-on marketplace, and payment plan flexibility are all designed to open revenue doors your current platform keeps closed. More ways to earn. Less friction for families.
THIS IS THE PART NO OTHER PLATFORM OFFERS
SportsEngine does not have in-house marketers working alongside your program. LeagueApps does not have former coaches available as business consultants. MemberTraxx does. That buy-in is rare, and it is why our clients grow, not just manage.
$70K
saved annually by one program that made the switch
Program Marketing
Reach more families and fill more spots each season
Sponsorship Strategy
Reach more families and fill more spots each season
Merchandise and Branding
Turn your program brand into a new revenue stream
Business Consulting
Pricing strategy, growth planning, and operational advice from people who have done it
No pitch. Just a real conversation about where you want to go.
HOW MUCH IS YOUR CURRENT PLATFORM COSTING YOU?
Enter your annual processing volume and current rate. See your savings instantly.
No commitment. No sales pressure. Response within the hour on weekdays.
NOT READY TO SWITCH?
NO PROBLEM.
Three ways to see what MemberTraxx can do. Before you commit to anything.
Free Payment Performance Report
Share your processing volume and current rate. We show you exactly what you are leaving on the table. No cost. No commitment.
Revenue Recovery Pilot
MemberTraxx runs alongside your current platform. No switching. No disruption for families. See what gets recovered in 30 days.
Free Sandbox
Take the full platform for a spin before committing to anything. Set it up for your program and see how it feels.
YOUR PROGRAM DESERVES A PLATFORM THAT IS ACTUALLY ON YOUR SIDE
More time. More money. More growth. Or just less chaos. Whatever the goal is, we can help you get there.
Response within the hour on weekdays. No sales pressure. Just a real conversation.